DBS eSource — FAQs


1. What is DBS eSource?

  • DBS eSource is an online, open access collection of works produced by DBS academic staff and students.
  • "An institutional repository is a digital archive of the intellectual product created by the faculty, research staff, and students of an institution and accessible to end users both within and outside of the institution, with few if any barriers to access"
  • DBS eSource content is:
  • Institutionally defined
  • Cumulative and perpetual
  • Openly accessible


2. What does DBS eSource offer you?

  • Journal articles
  • Audio-visual material
  • Books
  • Book chapters
  • Conference material
  • Discussion and working papers
  • Teaching resources
  • Theses
  • Student essays


3. Why did we establish an online open access repository?

  • To encourage subject specific academic endeavour and archival of the same at DBS
  • To provide easy and central access to select works produced by DBS staff and students
  • To increase citations to, and greater impact of, deposited works
  • To preserve select works for the future
  • To provide equal learning opportunities and reduce access barriers by making select works freely available
  • To advance intellectual development and collective learning


4.Why should my work be openly accessible in DBS eSource?

  • If your work is posted on a departmental or personal website, it may be retrieved using a search engine. However, it is more likely to be recalled and visible if deposited in DBS eSource with a consistent bibliographic description attached. Increased visibility of your work results in:
  • Increased utility, citation and impact
  • Better communication with academics, students and others who are active or have an interest in your academic field
  • The repository performs a time-saving function, e.g. for the creation of bibliographies or details for CVs.
  • The repository will preserve your work in perpetuity and make it consistently accessible in the long term. This cannot be achieved by departmental or personal websites
  • Usage/ download statistics of your items in the repository can be provided.
  • Inclusion of links to authors' professional/ personal homepage can be included, driving traffic to those pages.


5. What is DBS eSource not?

  • An alternative to publishing in peer reviewed journals (Open Access journals or otherwise)
  • A mechanism to circumvent peer review
  • Likely to increase plagiarism. A lot of academic material is already available on the Web. Open access via DBS eSource allows instances of plagiarism to be detected and checked more easily


6. Who manages DBS eSource?

  • DBS library manages DBS eSource on behalf of Dublin Business School as a whole
  • We have taken advice from interested parties within DBS and inspiration from examples of existing best practice repositories


7. How is material added to DBS eSource?

The Library actively encourages academics and students to provide suitable works for deposit in the repository. For information on how to prepare your work for archiving, refer to the Library Support section at DBS eLearning.


8. What are RSS Feeds?

RSS feeds are a useful way of receiving updates of newly added content to DBS eSource to a feed-reader in your browser, or services like Bloglines and Google Reader.


9. How much effort does it take to archive your work?

Very little effort is involved on your part. Library staff will support you to make the archiving of your work as seamless as possible. The responsibilities of authors are as follows:
  • Follow the deposit instructions provided under Library Support at DBS eLearning.
  • If a publication has one or more co-authors, get their agreement to deposit in DBS eSource.
  • Your work should be original and adhere to copyright requirements.


10. What about copyright?

You can learn more about copyright here.


11. What is the role of the Library?

The Library ensures that DBS eSource:
  • Is well maintained
  • Remains fully searchable and complies with international standards
  • Complies with publishers' copyright policies


12. What version of my work will DBS eSource contain?

You are encouraged to deposit works in post-print format or any drafts in between (clearly labelled as such, alongside web references to publications). This will ensure your work is accessible to all but still closely associated with the publication that contains the published version. Where available DBS eSource contains links to a work's DOI and the homepage of the journal publisher website. This ensures that the published version is clearly identified to users of the archive


13. Archiving of DBS Student Theses

Students are strongly encouraged to archive their final-year projects in DBS eSource. Why?
  • Openly share your research with interested parties online (e.g. prospective employers, academics)
  • Advertise yourself and your academic achievements (e.g. CV, LinkedIn etc.)
  • Your work will be accessible/preserved long term
  • Support fellow students who can learn from your experience


Refer to the Library Support section at DBS eLearning for information on how to prepare your thesis for archiving in DBS eSource.


You can locate legacy theses that are only available in hardcopy format on the library shelves via the Library Catalogue.


14. Notice and Take Down Policy

In the event that DBS Library is notified of a potential breach of copyright, or receives a complaint indicating a violation of publishers’ rules or other relevant concern, the item involved will be removed from DBS eSource as quickly as possible pending further investigation.


15. Contact

For general enquiries and to deposit your work in DBS eSource contact Alexander Kouker at esource@dbs.ie.


16. Glossary of terms:


A collection of legal rights that attach to an original work when it is created. Copyright allows the copyright owner to control certain acts to do with their work (e.g. copying) and to prevent others from using the protected material without permission.



The Digital Object Identifier System (http://www.doi.org/) identifies content objects in digital format.



Early version circulated as work in progress


Institutional repository

An electronic open access archive, maintained by the institution and usually containing materials resulting from academic activities at that institution.



Data describing data. A library catalogue is an example of metadata records about books located on the library shelf. Metadata may include title of the work, author and the year of publication.


Open access

Made available via the world wide web to anyone with internet access. No barriers to access such as a password or payment. For further information on the open access movement see http://www.soros.org/openaccess.


Peer Review

An author’s work has been peer-reviewed (refereed) when it has been subjected to the scrutiny of others who are experts in the field.


Pre-Print (Submitted Version)

The version that has been submitted to a journal publisher for peer review, editing and preparation for publication.


Post-print (Accepted Version)

The author-created final version that incorporates referee comments; it represents the accepted version for publication.


Publisher’s Version

The “definitive version” of an article; it includes the publisher’s formatting and typesetting.


Updated Version

A version updated since publication.




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